Group Coordinator Kit

Group Coordinator Kit

Build your group in 3 steps

step1Plan your group

Review the profiles of the clients you would like to invite with our Hosted Buyer Manager so we can accomplish the most suitable attendance options that meet your objectives.

**Important: Review the Hosted Buyer benefits, qualification criteria and the Terms & Conditions of the program.

step2Prepare your invitations

Our Hosted Buyer Team will send you the following information:

  • A website link to the Group Coordinator Kit that includes all tools required to invite buyers, from invitation templates to e-mail signature and logos.
  • A registration group code.
  • Calendar with important dates and deadlines.
  • Hosted Buyer brochure (PDF document with information of the benefits for attending)

step3Invite buyers to apply

Your invitation should include:

  • The link where your potential buyers will have access to pre-qualify as Hosted Buyers and the group code.
  • Program details such as: important dates and important networking functions to attend.
  • A copy of the Hosted Buyer brochure so your clients can see how the Hosted Buyer program works, the benefits and details regarding their commitment to the show.
  • Details of the required information a buyer needs to submit as part of their registration form.

Cycle of the Hosted Buyer Program

Download the Hosted Buyers Program Timeline

GCO guidelines

The Group Coordinator Guidelines will provide further information on working your journey as a Group Coordinator.

Download the guidelines PDF

IBTM Americas logos

Use the official IBTM Americas logo on your website when recruiting senior-level meeting planners.

Download the IBTM Americas logo

Connect with our Hosted Buyer team

Any questions about the Hosted Buyer Program? Don’t hesitate to get in touch with our team.

Yanet Gavira

Yanet Gavira
Hosted Buyer Program Manager
P: +52 (55) 8852 6211

Israel Cerda

Israel Cerda
Hosted Buyer Program Executive
P: +52 (55) 8852 6215

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