5 points to increase accessibility and inclusiveness at your events
No matter the size or the style of your event, it will require hundreds of details, so the result is unforgettable. And even when it’s usual to believe that everything ends once the last attendant leaves the venue, truth is the event is still on as long as people keep talking about it. There is where the reason to pay attention to every aspect lies on. Have you wondered if, besides of the legal normativity, there is anything else you can do as an event planner to increase accessibility and inclusiveness? Here you have only some of the many ways in which you can make sure everything is in order for each event you create:
- Concrete registration
Consider the possibility that some people that may be interested in your event are going to use specialized systems to have access to the registration page. If the process is too long or complicated, many of them may not finish filling in the data. It is possible for you to add a question at the beginning of the registration about their specific needs regarding accessibility. This way, you can make sure you have everything covered and show your true interest on your attendees’ wellbeing.
- Previous communication
Let everyone know that accessibility is one of the high importance aspects on this event, and politely require them to respect every element to let it happen. You can also add subtitles, written descriptions, ASL interpretations and other ways to include everyone in your social media content before the event.
- General verifications
Make sure that every member of your team knows the legal normativity for accessibility in events. Also, check yourself that every element you intend to use for this are really functionals. For example, is signs are placed at the right height or the ramps are wide enough. If it’s possible, visit the venue before you start designing and planning o you don’t have the need to correct these things along the way.
- Staff ready
If you are having ASL interpreters, make sure there are enough of them according to the size of the venue and the number of attendants. Before the event, let them get to know the speakers they will be interpreting from and talk about the main topics so they can be ready for every question.
- Hybrid accessibility
Whether the event is going to be hybrid or completely online, test every function before the date arrives so you know if subtitles and other functions are available and running. If you’ve never done a hybrid or virtual event before, get an interpreter or someone who has used these functions to help you make sure everything works properly.
To allow every person in your event to be included in it so they can feel inspired, don’t miss this information about creative and functional spaces in events.