Business appointments

• Business meetings at IBTM Americas are pre-scheduled one-on-one meetings between qualified buyers (Hosted Buyers) and event participants such as Main Stand Holders (MSH) and Sharers.
• These meetings are organized through EventsAir (the business meetings platform) based on each participant’s interests and objectives, facilitating strategic and highly relevant connections.
• Their purpose is to maximize business opportunities and foster valuable commercial relationships.

Main Stand Holders (MSH), Sharers, and Hosted Buyers.

• IBTM Americas brings together qualified buyers known as Hosted Buyers, who have been previously vetted to ensure they have decision-making authority and active projects within the meetings, incentives, conferences, and events industry.
• These buyers represent different market segments, including corporate, associations, agencies, and event organizers, ensuring a diverse range of business opportunities for Main Stand Holders (MSH) and Sharers.

• The matchmaking system operates through an intelligent platform that cross-references the interests, preferences, and business objectives of Hosted Buyers, Main Stand Holders (MSH), and Sharers.
• Based on the information provided in their profiles and their preference selections, the system identifies relevant matches and generates a meeting schedule aligned with each participant’s needs, optimizing both the quality and effectiveness of meetings.

You can access the meetings platform through the Exhibitor Hub. Once inside, go to the corresponding section and click on the “Meetings” button, where you will be able to manage your schedule, review your meetings, and take actions within the system.

The exhibitor profile must be completed within the Exhibitor Hub, under the “Exhibitor Profile” section.

The deadline to complete your profile is June 15.

To increase your chances of generating more meetings, it is essential to complete your preference selection as early as possible within the platform.

This allows the matchmaking system to consider your information in advance and generate better matches, increasing both the quantity and quality of assigned meetings. Additionally, having a complete and clear profile helps attract buyers that are more aligned with your offering.

The IBTM Americas business meetings process consists of two main stages:

• Stage One: Includes the opening of meeting preferences, where participants select who they wish to meet with; the closing of preferences; and subsequently the generation of matches by the matchmaking system, which assigns meetings based on each profile’s interests and objectives.
• Stage Two: Includes the opening of additional meetings, the closing of these meetings, and finally the agenda delivery, where each participant receives the details of their scheduled meetings.

The assignment of meetings depends directly on the active participation of each Main Stand Holder (MSH) and Sharer in the process. It is the responsibility of each exhibitor to complete their preference selection within the established timelines.

Failure to complete this process in a timely and proper manner may affect the generation of meetings; therefore, IBTM Americas is not responsible for the lack of meeting assignments resulting from incomplete participation or failure to meet deadlines.

You can identify your confirmed meetings directly in the platform within your meetings list, where the updated status of each assigned meeting will be displayed.

Yes, meetings can be canceled once they have been generated by the matchmaking system. However, it is recommended to do so only when necessary, as this may impact the experience of both parties.

Business meetings take place at each Main Stand Holder (MSH) and Sharer’s booth, where Hosted Buyers will arrive at the scheduled time.

Yes, it is possible to generate additional meetings during the event, provided that the Hosted Buyer requests it directly on-site.

In such cases, it will be necessary to notify Marysol Cerón to confirm that the meeting took place, even if it was not previously scheduled in the itinerary.

The Hosted Buyer will arrive at your booth at the scheduled time and identify themselves by stating their name and the company they represent.

Hosted Buyers have a 10-minute grace period from the scheduled meeting start time.

If the Hosted Buyer does not arrive within the grace period, you must immediately notify Marysol Cerón so that support can be provided to locate the buyer and validate the situation.

Each meeting lasts approximately 20 to 25 minutes, allowing sufficient time for presentation and the generation of business opportunities.

You will be able to access your final schedule through the IBTM Americas app. Additionally, you will receive your schedule in PDF format via email and WhatsApp for easy access during the event.